If you have been out of the workplace for some time, then meetings can become daunting places; you make find it hard speaking up and making yourself heard. However, most organisations still hold a range of meetings so follow the tips below to ease yourself back in.
Do you feel like you need to shout to be heard?
1. Be selective
On your return it will be tempting to accept every meeting invitation to fill up your diary. However, you need to make sure you use your time effectively. There are two key questions you should ask before you accept a meeting invitation
- What is the objective of the meeting?
- What do you want me to contribute?
If you don’t get a satisfactory answer, then negotiate to send a more appropriate person or decline the invitation.
2. Do your homework
Make sure you bring yourself up to speed with what has been happening at the meetings by reading the minutes from previous meetings. If you get chance, arrange to meet other members of the group before the meeting so you can get to know them. Preparation for meetings is often neglected, so make sure you put aside time – reading papers, collating information to share and researching – which will give you confidence to contribute and ask questions.
3. Build in a buffer
There no quicker way to put yourself on the back foot than to be late to a meeting. Build in a time buffer for travelling, finding somewhere to park, even going to the loo and then add a bit for good measure. Make sure you have some small tasks with you in case you are early such as writing a short email.
4. Work out where you want to make a contribution
Ahead of the meeting review the agenda and decide a topic on which you want to contribute. Plan out the points you want to make and prepare what you will say so you’ll all ready to join in the discussion.
5. Ask questions
Collect a list of open questions that you can ask at meetings such as “How did you reach that conclusion?” or “Where did you get that idea from?” You will be viewed as an active participant and you’ll feel more engaged in the meeting
6. Have confidence in your ideas
When you take time away from work you don’t lose your knowledge and ability to think. You have been invited to the meeting because your contribution is valued by the leader. If your view differs from that of others in the meeting, then that’s fine. Even if the person you disagree with is more senior, stand your ground and people will respect you for this.
7. Be a good meeting participant
Be ready to start on time, make sure discussions stick to the point, clarify actions and don’t engage in side conversations. People will soon learn that you mean business!
Ann Schwarzenbach is a facilitator and consultant who’s passionate about ensuring all meetings are meaningful. You can read more about her approach at www.meetingsthatwork.co.uk and you can hire her meeting room at www.advantagehouse.co.uk
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Clara Wilcox is a straight talking, practical and experienced coach helping clients navigate the tricky waters of returning to work, career changes and professional development. The Balance Collective is a social enterprise focused on improving the lives of parents, by working together to build inner confidence and promote a healthy work/life balance.
